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Graduating Students

Graduation Instructions & Deadlines for Liberal Arts Graduate Students Only

* NOTE: Undergraduate students must contact their advisor for graduation application

Directions for Completion of Graduation Requirements and Submission of Doctoral Dissertation and Masters Thesis

  1. Review degree requirements with graduate advisor. Check credit hours and language requirements.
  2. Complete and submit Application for Degree to the SLA Graduate Programs Office by the appropriate semester deadline. See Deadlines and Forms Required for Graduation sections below.
  3. Complete dissertation/thesis per program requirements and Guidelines for Preparing Theses and Dissertations.
  4. Set dissertation/thesis defense date with committee. Allow ample time to defend dissertation/thesis and complete necessary revisions before the submission deadline. Upon successful defense, have your committee complete and sign the Oral Defense Approval Form. Turn this form into the SLA Graduate Programs office immediately following defense.
  5. Complete any corrections to the dissertation/thesis as required by your committee.
  6. Submit dissertation/thesis to:
    1. Electronic copy with committee signatures cover sheet to ProQuest/UMI Dissertation Publishing AND to the Tulane Library Digital Repository for official publishing. Submission to both sites by the deadline is REQUIRED for graduation. There is no fee for traditional publishing submissions to either site.
    2. Submit one single-sided, unbound hard copy of dissertation/thesis on 20 lb., 100% cotton, white, untextured, acid-free paper with original signed committee cover sheet and abstract to the SLA Graduate Programs Office. (An abstract is not required for masters thesis). Make sure the left margin is 1 ½” and all others are 1”. This copy will become the copy of record in the Tulane library system.
  7. PhD students complete the Survey of Earned Doctorates electronically.
  8. PhD and Masters students participating in the Spring (May) graduation Hooding Ceremony ONLY must also complete the Graduate Commencement Participation Form. See Forms Required for Graduation section below.

When Graduate Degrees and Diplomas are Awarded

Graduate degrees and diplomas are awarded three (3) times per year:

  1. May (Spring)
    • Graduate Programs Recognition and Hooding Ceremony
      Friday, May 17, 2019 9:00am, McAlister Auditorium - Uptown Campus
    • Unified Ceremony, Superdome
      Saturday, May, 18, 2019
  2. August (Summer)
    • No ceremony
    • Degree Awarded: August 15, of each year
  3. December (Fall)
    • No ceremony
    • Degree Awarded: December 31, of each year

If you graduate in fall or summer, you may participate in the graduate programs recognition/hooding ceremony and/or the unified commencement the following spring.

Fall Graduation Deadlines

  • October 8, 2018 - Last day to submit Application for Degree Form.
  • December 10, 2018 - Last day to submit dissertations or theses in final form.
  • December 10, 2018 - Payment of All Fees Due to university.
  • December 31, 2018 - Degrees Conferred

Spring Graduation Deadlines

  • February 4, 2019 - Last day to submit Application for Degree Form.
  • April 23, 2019 - Last day to submit dissertations or theses in final form.
  • April 23, 2019 - Payment of All Fees Due.
  • May 17, 2019 Hooding Ceremony - McAlister Auditorium
  • May 18, 2019 - Unified Commencement

Summer Graduation Deadlines

  • June 17, 2019 - Last day to submit Application for Degree Form.
  • July 26, 2019 - Last day to submit dissertations or theses in final form.
  • July 26, 2019 - Payment of All Fees Due.
  • August 15, 2019 - Degrees conferred.

Diploma Distribution

The Registrar’s Office distributes diplomas by mail. The official diploma will NOT be presented to you at the Hooding and Recognition Ceremony, the ceremony at which your name is called and you walk across the stage because your degree will not be officially conferred until the following day at the Unified ceremony. ALL diplomas will be mailed to the “Diploma Mailing Address” on your Gibson record 2 - 4 weeks after the ceremony. Please be sure this address is accurate and is an address at which either you or someone you know will be living when the diploma arrives. You should be able to log on to your Gibson account and update the address if needed before graduation. If you have a problem updating the Diploma Mailing Address contact the Registrar’s Office. You should also contact the Registrar’s Office directly if you do not receive your diploma within 4 weeks of the degree conferral date.

Forms Required for Graduation - Liberal Arts Graduate Students Only

Students who wish to graduate must complete an application for degree. Applications for degree must be filed for the current term. Applications filed in previous terms are not valid. (Should you not graduate when expected, it is your responsibility to complete another degree application.)

Students earning a Master's Degree must complete the following forms:

Students earning a Ph.D. are required to complete the following forms:

Thesis/Dissertation Submission Required for Graduation

Understandably, submitting a thesis or dissertation can be the most challenging and stressful part of completing one's degree requirements. Students should allow themselves ample time to defend their theses/dissertations and complete any necessary revisions before the submission deadline posted by the School of Liberal Arts. Theses/Dissertations have to be in a specific format. Formatting instructions can be found in the Guidelines for Preparing Theses and Dissertations. Theses/Dissertations are not accepted after the submission deadline.

An electronic copy (pdf) of thesis/dissertation with the committee signatures cover sheet must be submitted to ProQuest/UMI Dissertation Publishing AND to the Tulane Library Digital Repository for official publishing. Submission to both sites is REQUIRED.

You will receive an e-mail confirmation from the Tulane Digital Repository when your electronic submission is complete. Please include a hard copy of this email WITH the hard copy of your dissertation when it is submitted to the Graduate Programs Office.

Student must also submit one single-sided, unbound hard copy of thesis/dissertation on 20 lb., 100% cotton, white, untextured, acid-free paper with original signed committee cover sheet and abstract to the SLA Graduate Programs Office, Newcomb Hall, room 108. (An abstract is not required for masters thesis). Make sure the left margin is 1 ½” and all others are 1”. This copy will become the copy of record in the Tulane library system.

Thesis/Dissertation Publishing Fees

Tulane Library Digital Repository
There is no fee for digital upload of electronic copy to the Tulane Library Digital Repository.

ProQuest

Fees for Ph.D. Students:

  • Traditional Publishing – NO fee with digital upload
  • Open Access Publishing - $160.00 (optional)
  • Copyright Registration - $65.00 (optional)

Fees for Masters Students:

  • Traditional Publishing – NO fee with digital upload
  • Open Access Publishing - $150.00 (optional)
  • Copyright Registration - $65.00 (optional)

NOTE: Copyright registration is optional. By signing your thesis or dissertation on the cover page of the submitted document your intellectual property has basic copyright protection.

All fees are paid on the ProQuest electronic submission site. A credit, debit or pre-paid card is required for payment.