We are delighted to welcome you to the School of Liberal Arts graduate program and want to make your transition to life as a graduate student at Tulane as easy as possible. Before your classes begin there are a few very important things that every new Tulane student must do and several forms that all new students must complete (most completed on-line). Some of these forms require information that may take some time for you to obtain so it is advisable to review and begin completing these forms by early June and have everything completed if possible by the beginning of August. If you are an international student attending Tulane on a Visa you will need to complete an additional form for immigration and return to the Graduate Programs office before the beginning of June. Below is a step by step summary, followed by a detailed explanation of each step necessary to complete your enrollment and begin receiving stipend checks (if applicable). Please read every section carefully and follow each step that applies to you:
Within 1 week of accepting our admission offer through the on-line reply to offer form on your admission application portal, Tulane Technology Services will send you an e-mail with your Tulane ID# and a link to set up your new Tulane e-mail. Sometimes this e-mail will get stuck in junk mail so check your junk mail folders for an e-mail from Tulane Technology Services. The 9 digit Tulane ID# is also known as your Splash Card number because you get an ID card known as a Splash Card. Your 9-digit Tulane ID#/Splash Card# will be the way you are identified for everything at Tulane so remember it. If you did not receive the e-mail from Tulane Technology Services within 7 or 8 days of accepting ONLINE, please e-mail Technology Services at: email@example.com with your full name and date of birth to request a Tulane ID# and Tulane e-mail address.
Once you are enrolled in classes, the University and the School of Liberal Arts will send e-mails to your Tulane e-mail, not your personal e-mail so please be sure to check your Tulane e-mail at least several times a week.
When you arrive on campus and before you start classes, go to the Splash card/ ID Card office on the first floor of the Lavin-Bernick Student Center and get your Splash card/ ID Card. Your picture will be taken and a card made for you in just a few minutes. If you arrive on campus in early August you will not be able to get you Splash card/ID card until after August 15.
The first step for any student coming to Tulane on an F-1 or J-1 Visa is to submit a Foreign Admissions Data and Funding Verification Form (sometimes referred to as a (FADF) so that the Tulane Office of International Students and Scholars can prepare the I-20 form for an F-1 Visa or (DS-2019 for J-1 Visa) that you will need to bring to the embassy to obtain your VISA.
For F-1 or NON-exchange J-1 Visa students, this Foreign Admissions Data and Funding Verification Form should appear on your admission application status portal in the FORMS SECTION near the bottom a few hours after you indicted online through the application portal that you accept the admission offer from Tulane. Sometimes the system is slow so it might take as long as a day to appear on the application status portal.
Before you complete this online Foreign Admission Data and Funding Verification Form you will need to decide which visa status (F-1 or J-1) you will use to attend Tulane. F-1 visa status is the most common visa status used by non U.S. citizen students seeking a degree from a university in the U.S. However in some situations degree seeking students may qualify for a J-1 visa which might provide more benefits for international students. J-1 visa status is commonly used for exchange students or students on Fulbright or other scholarships not seeking a final degree from the university but some degree seeking students might also qualify for J-1 status. You must meet certain requirements to qualify for J-1 status; one requirement is that 51% or more of your total cost of attendance is paid for by Tulane scholarships, tuition waivers and/or stipends. Information about the Cost of Attendance for graduate students in the School of Liberal Arts is on this FADA form but basically the Cost of Attendance includes: tuition, room and board (apartment rent, utilities, food), university fees, required health insurance cost, books and miscellaneous expenses. Generally if you received a full tuition scholarship you are likely to qualify for J-1 status if you desire. Please read the information on F-1 and J-1 status on the Office of International Students and Scholars website: F-1 or J-1? Which status is right for you? to help you determine which visa status is most appropriate and would be most beneficial for your situation. Generally J-1 is beneficial for students coming to Tulane accompanied by a spouse because the spouse might be eligible for a work permit. If you have received a tuition scholarship from Tulane and you think you might want to apply for a J-1 visa or if you have any questions about your visa status, please contact Tulane's Office of International Students and Scholars, firstname.lastname@example.org or Beth Nazar (email@example.com) in the Office of International Students and Scholars (do NOT contact the department or graduate office) BEFORE you submit the Foreign Admission Data and Funding Verification Form (FADF).
IF you are attending Tulane as an Exchange student on a J-1 Visa, the Foreign Data form for J-1 students will be e-mailed to you after you accept the exchange since you did not complete the online application process.
Because of the potentially long processing time it is IMPORTANT that you complete the Foreign Admissions Data and Funding Verification Form (F1-FADF) as soon as possible. After you have completed the Foreign Admissions Data and Funding Verification (FADF) Form online, uploaded a copy of your passport and documents to verify funding as instructed on the form and submit the form online. The Tulane Office of International Students and Scholars will use this information to prepare your I-20 or DS-2019 and send it to you via Federal Express. It may take the Tulane Office of International Students and Scholars as long as 5-6 weeks to process your forms and send the I-20/DS-2019 so do not expect to receive your I-20 /DS-2019 until about 6 weeks after you have submitted the Foreign Admissions Data and Funding Verification (FADF) form online. You should contact your embassy to find out how long it takes to get a Visa and schedule an appointment for as soon as possible after you expect to receive your I-20 (or DS-2019) form.
If you are currently attending a University in the United States you will need to also upload a copy of your current Visa with the FADF form so the Tulane International Office can ask your current school to complete and send a Transfer Form for International Transfer Students to the Tulane Office of International Students and Scholars.
All students who are attending Tulane on an F-1 or J-1 Visa MUST check – in ONLINE with the Office of International Students and Scholars through the iGlobal portal as soon as they arrive on campus and MUST attend the International Student orientation on Monday, August 17, 2020. During the last week of July or beginning of August, the Office of International Students and Scholars (OISS) will e-mail you a link to and instructions on how to check in through iGlobal. OISS will also e-mail you information about the international student orientation. Orientation Information will also posted on the Office of International Students and Scholars website orientation page: https://global.tulane.edu/oiss-graduate-student-orientation. Be sure to check out all the information on the Office of International Students and Scholars (OISS) website: https://global.tulane.edu/oiss/students
Louisiana law requires ALL entering college students to have up-to-date immunizations or immunity against measles, mumps, rubella, diphtheria, and tetanus. All incoming students must comply with the immunization program and provide evidence of compliance with the state guidelines for immunizations by uploading the required immunization form by July 15, if possible. The Immunization form, information about required immunizations and brief instructions on how to upload the form are on the Tulane Campus Health immunizations website: http://campushealth.tulane.edu/patient-portal/immunization-compliance If you have any questions regarding the immunization program or policy, or will not be able to submit the immunization form online by July 15, please contact the immunizations department of Tulane Campus Health at (504) 865-5255 or firstname.lastname@example.org. NOTE: that if you fail to submit an immunization form before classes begin, you will not be able to make any registration changes to your first semester classes, such as add or drop a class, or to register for classes for the following semester until the form has been submitted and reviewed by Campus Health.
You should be able to register after April 7. You must have received your Tulane Id# and set up your Tulane e-mail in order to register.
You may register for Fall classes by using GIBSON ONLINE, the Tulane Online registration system. To register online go to registrar.tulane.edu and click on “GIBSON ONLINE” or go directly to your Gibson account once you have set it up after receiving the e-mail with your Tulane ID # and new Tulane e-mail. The Fall Course Offerings will also be available on-line at: registrar.tulane.edu beginning in early April. Before you register, you may want to contact your department advisor or the graduate director in your department to inquire about courses appropriate for your graduate program. Classes will begin on Monday, August 24, 2020. Remember to confirm your registration online through your Gibson Online account by Friday, August 28, 2020. If you do not confirm your classes on-line, your class registration will be cancelled.
Tulane housing for graduate students is very limited. There is no on-campus housing for graduate students but there is one Tulane affiliated off campus apartment building (Deming Pavilion) for graduate student housing downtown near the Tulane Medical School. Space in this Tulane affiliated housing fills up quickly so you should contact the Housing Office early. Many graduate students find private rental apartments near the university often through the Tulane Facebook Classified page: https://www.facebook.com/groups/Tulane.Classifieds/ (Items for Sale) or real estate agents in the area. For more information please visit the Office of Housing and Residence Life off-campus housing website: https://housing.tulane.edu/off-campus-housing or e-mail email@example.com.
The Campus Health Center fee provides access to outpatient medical, mental health and health promotion services and personnel available through the University Campus Health Center but it is NOT the same as health/medical insurance. The university’s policy is that all full-time students must pay the Health Center fee and must have health insurance coverage that meets minimum coverage limits. The insurance requirement can be met by enrolling in the Tulane-sponsored student health insurance plan offered through the university or providing proof of other insurance and completing an on-line waiver. You may only waive the student health insurance if you have other health insurance coverage that meets Tulane’s requirements. The student health insurance premium for 2020-21 is projected to be about $3000 for 12 months of individual coverage (the final cost will be posted on the Campus Health Center/Insurance web site in early to mid May). Additional coverage for family members is available at an additional cost. To learn more about the Tulane-sponsored medical insurance plan and the deadline dates to enroll in or submit a waiver to decline health insurance, please visit the University Campus Health Center/Insurance website: https://campushealth.tulane.edu/insurance-billing
Full-time students (9 or more credit hours for graduate students) who have not either enrolled in the Tulane Health Insurance Plan or completed a waiver for their personal plan before the deadline posted on the Student Health Insurance website (usually the 1st week of September) will automatically be enrolled in and billed for the student health insurance after the deadline. The waiver must be submitted on-line before the deadline. If you will be purchasing the Tulane Insurance it is strongly advised that you enroll in the plan BEFORE you arrive on campus so your plan is effective when you arrive and you are covered for any illness or accident upon your arrival. You are billed for insurance by semester so it is NOT any less expensive if you enroll late. You must however be registered for at least 6 hours of class before you can enroll in the Health Insurance.
NOTE: some of the dates on the Health Insurance website may not be updated with the current information for the Fall semester until late April or early May so please check back if the dates are not updated when you initially view the website.
Federal law requires that Tulane University verify employment eligibility of all students receiving stipends checks, work-study checks, or any other remuneration from Tulane. As a result, in order to receive your stipend payment you will have to complete the “hiring process” and all the documents/forms required for a student starting a new job.
The Hiring Forms and DETAILED instructions will be e-mailed to you from Tucareers@tulane.edu between June 5 and July 15. Please do not lose or delete this e-mail. We suggest you flag it or save it somewhere so you can refer to it easily.
There are two steps to completing the hiring process:
NOTE: You must have a U.S. bank account and enter that bank account information on one of the on-line forms in order to submit the forms and begin receiving your stipend payments. IF you are an International student and do not have a U.S. bank account you will not be able to submit the completed Hiring Forms until after you arrive in the U.S. and get a U.S. bank account; therefore if you do not have a U.S. bank account, your first stipend payment MIGHT be delayed unless you arrive in New Orleans, obtain a U.S. Bank account and complete/submit the forms on-line by August 17, 2020. It is a good idea to get a U.S. bank account as soon as possible after you arrive in New Orleans so you can submit the payroll forms on-line. There is a bank on the Tulane campus in the Lavin Bernick University Center on McAlister Drive that will open bank accounts quickly for International students and there is a bank on Claiborne Avenue across the street from the baseball stadium. You may also be able to open a U.S. account from a large bank in your home country but be sure that bank has a bank branch in New Orleans.
The first stipend paycheck for new School of Liberal Arts graduate students will be issued by direct deposit on Friday, September 4, 2020 if all payroll forms have been submitted on-line by August 17 and the I-9 identification documents have been delivered in person to and verified by the Human Resources/Student Employment office no later than August 21, 2020. If your forms are submitted on-line late or your I-9 identification documents are presented to and verified by the Human Resources office after August 21, 2020, your stipend payments will start on the next pay date.
REMEMBER: All students on any type of VISA must check in at the Office of International Students and Scholars to activate their immigration records BEFORE going to Human Resources with their identification documents.
Student stipend payments are distributed every other Friday (every two weeks) by direct deposit to a U. S. bank account. New School of Liberal Arts graduate students will receive their first stipend check in early September and the last stipend check of the academic year will be paid on the third or fourth Friday in May.
Be sure you have enough funds available to live until the first pay check on September 4 or September 18 if your forms and documents are submitted after the August deadlines noted in the payroll section above. And plan to bring enough funds to cover all initial move-in expenses such as security deposits, electricity and gas deposits, one month’s rent, meals, furniture, etc. We generally suggest you have $2,500 - $3,000 available to cover initial expenses.
If you are a U.S. citizen and you will receive a scholarship, assistantship, or fellowship, you should read Publication 970: TAX BENEFITS FOR EDUCATION (Sec. 1. SCHOLARSHIPS, FELLOWSHIPS, GRANTS, AND TUITION REDUCTION) found on the IRS website. Teaching and Research Assistantship stipends will be taxed. No tax will be deducted for fellowships but this portion of your stipend MAY be considered income for tax purposes.
F-1/J-1 students receiving a stipend may also have tax deducted from their stipend depending on which country is on their visa. Before any stipend payment can be issued Non-U.S. Citizens must complete the necessary forms via the Internet from any web-accessed computer using the GLACIER Online Tax Compliance System. Failure to do so may result in the maximum rate of tax withholding and/or delayed payment. Information about forms F-1/J-1 students must complete on GLACIER will be included with the hiring forms instructions.
The University Office of Graduate and Post-Doctoral Studies sponsors a New Graduate Student Orientation each year before classes begin. The orientation for this fall is tentatively scheduled for Tuesday, August 18, 2020. You will receive more information about this orientation once the schedule is confirmed but please plan to attend this very helpful session. You will also be able to verify your I-9 documents at this orientation. This is not the same as any orientations your department might have.
The University Office of Graduate and Post-Doctoral Studies has several resources that will be helpful to you in preparing to teach a class including a special workshop for first time teachers held generally the day after the Graduate Student Orientation. Check out the web site at: https://ogps.tulane.edu/ and click on the “Seminars & Workshops” link under the “Graduate Resources” Tab at the top for information on the new teacher workshop and an Instructor Manual/Tips on Teaching. NOTE: Details about the current year workshop might not be updated on the website until early June. The Office of Graduate and Post-Doctoral Studies will send an e-mail later this summer with more information. Remember to register for the workshop if your Teaching Assistantship will include classroom teaching duties your first year. IF you will not be teaching your first year it is probably best to wait until the summer before your first teaching semester to attend this Teacher Orientation which is offered every summer before classes begin.
Academic Support Services Fee ($400 per semester)
The Academic Support Services Fee entitles a student to use the supplementary services of the University libraries and academic support services, such as language and science laboratories. It also covers certain computer services, data and voice hook-ups, the tutoring services and some of the non-testing components of the Center for Educational Resources and Counseling, certain on-line library services, and other academic support services.
Student Health Center Fee ($333 per semester)
The Student Health Fee provides students with primary care, psychiatric care and counseling, and contraceptive care at the Campus Health Center. It also contributes to health education programs, drug/alcohol counseling, and the Tulane Emergency Medical Service. This is not the same as the student health insurance.
Student Activity Fee ($120 per semester)
The Student body at Tulane assesses itself a Student Activity Fee to support its activities. The Student Activity fee entitles students to participate in or attend supported activities, readership of a weekly newspaper, and admission to many intercollegiate athletic contests, movies, and lectures.
Reily Recreation Center Fee ($190 per semester)
Full-time students will be assessed for membership to the Reily Recreation center. Part-time students have the option to join the Reily Center.
For students receiving a stipend, the Accounts Receivable Office has a payroll deduction plan which allows students to pay for certain fees by deducting an amount from each paycheck during the semester to pay for the fees and your portion of health insurance cost. In order to use this payroll deduction, you must be receiving a stipend and, you have to fill out a payroll deduction form, which can be obtained from the Accounts Receivable office.
If you are a U.S. citizen or a U.S. permanent resident, you may be eligible for federal and state student grants, work-study, and loans. The maximum amount of loan you will be eligible to receive is the total cost of attendance (COA) calculated by Tulane’s Financial Aid office MINUS ALL other financial aid which includes tuition waivers, fellowships, scholarships, health insurance credits/supplements from Tulane and any other scholarships from external sources. Teaching or research assistantships are NOT considered financial aid because you are required to do service for this money; however these assistantships will be taxed. Note that the original amount of federal loans you are offered will probably NOT include financial aid sources from Tulane such as tuition waiver, fellowships, scholarships, etc. because it often takes several months (2-4) for all of the aid to be processed and final federal loan packages calculated. This initial loan amount may be significantly more than the final amount of aid you are ultimately eligible to receive. You are responsible for checking your financial aid package to be sure tuition waivers and all sources of fellowships, scholarships and other aid from Tulane or outside sources are listed on your financial aid package if any are applicable. Your award maybe be adjusted several times to include all of the aid sources but it is your responsibility to understand that after processing is complete and all adjustments are made you will only be eligible to receive federal loans in the amount of the total cost of attendance (COA) calculated by Tulane’s Financial Aid office MINUS all other financial aid from Tulane (tuition waiver, fellowship, health insurance support, scholarships, etc. ) or from scholarship sources outside Tulane. Tulane is required to return from your account any amounts greater than this to the federal loan program.
If you are considering a loan please read the information on the Tulane Financial Aid website: https://financialaid.tulane.edu/ and the Department of Education federal student aid website: https://studentaid.gov/. These websites contain important information you will need to understand about cost of attendance, loan eligibility and how to apply. All students interested in government loans will need to complete the Free Application for Federal Student Aid (FAFSA) to determine your financial need. To apply on-line for the Free Application for Federal Student Aid form (FAFSA), just go to FAFSA on the Web at: https://studentaid.gov/h/apply-for-aid/fafsa.
Before classes begin we need an OFFICIAL copy of your final transcript (with degree earned) for your record. If your degree will not be granted until July or August please wait to send the transcript until the final degree is granted. Please request that a complete, official transcript from your undergraduate or graduate registrar be sent to: Tulane University School of Liberal Arts, Assistant Dean for Graduate Programs, Newcomb Hall Room 108, New Orleans, LA 70118 to be included in your official admissions record.
NOTE: an official transcript is one that is sent directly from the University in either a sealed, stamped envelope OR via a University electronic transmission service. If your transcript is in another language we can accept the translated copy directly from a certified translation service.
The answer to this question varies depending on your situation. Classes begin Monday, August 24, 2020 but all new graduate students should be in New Orleans in time to attend the New Graduate Student Orientation on Tuesday, August 18, 2020. If you have not arranged housing prior to arrival, it could take at least 2-3 weeks to find a place to live at this time of year so many graduate students arrive at least 2 weeks before classes begin.
If you are an International Student (on any type of Visa) you will be required to check-in and attend the Orientation for International Students on Monday, August 17, 2020. Please check the Office of International Students and Scholars website: https://global.tulane.edu/oiss for more details as the site is updated. The Office of International Students and Scholars (OISS) will also send information about this orientation for International students with your I-20/DS-2019
If you will be receiving a fellowship, teaching or research assistantship stipend and would like to receive your first stipend paycheck on the first payday in September, you need to arrive in New Orleans and have your I-9 employment identification documents verified no later than August 21, 2020.
Be sure you have enough funds available to live until the first pay check in early September or the mid- September payday if your forms and documents are submitted after the August deadlines noted in the payroll section above. And plan to bring enough funds to cover all initial move-in expenses such as security deposits, electricity and gas deposits, one month’s rent, meals, furniture, etc. We generally suggest you have $2,500 - $3,000 available to cover initial expenses.
All graduate students in the School of Liberal Arts are required to be aware of and adhere to the policies outlined in the School of Liberal Arts Graduate Student Handbook/Catalog: https://liberalarts.tulane.edu/academics/graduate-studies/resources Please review this before classes begin and take special note of the grading policy for graduate students.
|FULL TIME (9 or More Credit Hours||(per semester)||(per year)|
|Academic Support Service Fee||$400||$800|
|Reily Center Fee||$190||$380|
|Student Health Fee||$333||$666|
|Student Activities Fee||$120||$240|
Students who have completed their course work requirements are required to register for Master’s Research 9980 (no credit hours) or Dissertation Research 9990 (no credit hours) in order to maintain continuous registration. A fee of $300.00 is charged each semester for this registration.
* This is the standard tuition rate for stipend funded PhD, MFA and MA programs. Most departments offer a limited number of academic merit based tuition scholarships/ waivers and stipends (in the form of teaching assistantships, research assistantships or fellowships). All who apply for admission to the School of Liberal Arts graduate school are automatically considered for the tuition waiver/stipend if applicable to the specific department.
Special reduced tuition rates are offered for graduate students enrolled in certain MA programs (Computational Linguistics, English, Policy Economics and Philosophy) that do not offer tuition scholarships and stipends.
Accessibility Services: https://accessibility.tulane.edu/
Student Affairs: https://studentaffairs.tulane.edu/