Thank you for your interest in volunteering for the 21st Tulane Maya Symposium & Workshop, taking place February 18-20, 2027! This event could not happen without the dedication and hard work of each and every volunteer.
We welcome volunteers from Tulane University, Loyola University-New Orleans, and the broader community to help make this annual event a success.
Volunteer Commitment and Benefits
In exchange for complementary symposium admission, volunteers are required to complete two 2-hour volunteer shifts (4 hours total).
Sign up using the button below. As the event gets closer, we will email you a link to choose your shifts across the three days. A quick orientation will take place right before your shift begins, so no experience is needed. Anyone familiar with the Tulane campus is welcome to volunteer.
Sign Up to Volunteer
Where we need help
Click a day below, or the arrow on the right, to see what volunteers do.
February 8-12, Pre-event Preparation
- Pre-event preparation of materials and supplies: Prep folders and name tags, and other event preparation as needed.
Thursday, February 18
- Registration Desk: Welcome attendees, check them in, hand out name badges and registration packets, and point guests to the right rooms.
Friday, February 19
- Registration Desk: Check in attendees, hand out badges and packets, and answer questions about the schedule.
- Coffee and Food Stations: Help set up the breakfast and coffee stations, pick up food from the delivery driver, keep everything stocked and tidy, and clean up.
- Book and Merchandise Sale: Set up the sale table, sell books and merchandise, and help customers find what they are looking for.
- Pack the Cars: Help load the cars with everything needed for the keynote event and the supplies we will need at the Lake Theater on Saturday.
- Keynote Event: Help set up for the keynote event, welcome guests, hand out programs, and help break down afterward.
Saturday, February 20
- Morning Setup: Set up registration, the coffee and food stations, and signs before the first talk.
- Registration and Food Service: Check in latecomers and keep the coffee table stocked and tidy.
- Lunch Setup: Move and arrange the tables, pick up lunch from the caterers, and set out the food with labels for each dish. Put out the plates, utensils, napkins, and drinks.
- Lunch Cleanup: Clear the food and tables, take out the trash, and return the tables to their original places.
- Breakdown: Clear and clean the registration and coffee areas, and pack up supplies.
- Reception Setup: Help set up for the Saturday evening reception.
Questions?
Email us at mari@tulane.edu.
We could not do it without you. Thank you!